per tent 


Terms & Conditions

Beau and Bell Tent Hire Limited: Terms and Conditions


‘THE COMPANY’ is Beau and Bell Tent Hire Limited incorporated and registered in England and Wales with company number 11405142 whose registered office is at Plus X Innovation Hub, Lewes Rd, Brighton BN2 4GL.
‘THE HIRER’ is the person hiring the equipment from The Company and whose name appears on the booking form and / or Invoice.  The Hirer must be at least 18 years of age.

‘THE PERIOD OF HIRE’ means the time commencing with the arrival of the equipment onsite, and terminating when the equipment is removed by the Company. Start and End Dates will be agreed between The Company and The Hirer.
‘A BOOKING’ is the contract entered into by the Hirer and the Company which is defined by the detailed hire of goods on the invoice and / or booking form and / or any emails or correspondence passing between the hirer and the company.
‘BOOKING FORM’ and / or ‘INVOICE’ is the form issued by the Company to the Hirer containing details of the Equipment, Period of Hire and Hire Charge.
‘EQUIPMENT’ means the bell tents and other materials specified on the Booking Form / Invoice and / or any e mails or correspondence, being owned and maintained by the Company provided to the Hirer. Equipment does not include that of Third Party Suppliers.
‘SERVICES’ to be provided by The Company to The Hirer are described on a Booking Form or Invoice or any e mails or correspondence, the Services may include the following: Delivery and construction of tents and / or tipis to the agreed specification, flooring, lighting, power sockets and furniture.
Please note external power sources and the dressing of the tipis are not included in the Services but The Company may be able to assist The Hirer to locate providers of these for your event.
‘HIRE CHARGE’ is the total amount due under the invoice including delivery, assembly, installation, disassembly and collection of the equipment.
‘THIRD PARTY SUPPLIER’ is a company or individual not owned directly by the Company and shall not form any party of a contractual obligation between the Company and the Hirer.
‘THIRD PARTY EQUIPMENT’ is equipment owned, supplied, erected and maintained by a Third Party Supplier. All such equipment shall not be the responsibility of the Company.
These terms and conditions apply to all contracts entered into between the Company and the Hirer unless expressly stated otherwise by the Company, and upon payment of the deposit and signing them, the Hirer is deemed to have accepted them. Any offer of equipment is subject to stock being available on receipt of a deposit at time of booking.
Quotes are provided on the basis that a booking is not confirmed until a deposit and signed terms and conditions are received.
Unless stated in writing all orders are accepted subject to the Terms and Conditions of hiring stated below.
A non-refundable deposit of 25% of the total hire cost is payable on booking unless varied in agreement with the company.
The balance plus a returnable damage deposit per tent is payable 3 months before the delivery date stipulated in the booking form and / or invoice.
Bookings received less than 3 months in advance of the event date will require payment to be sent in full with a signed copy of these terms and conditions.
Notice of cancellation of the booking by the hirer must be provided to the Company in writing via e mail to, to be received not less than 3 months prior to delivery. The deposit along with all monies sent by the Hirer will be forfeited.
Cancellation of less than 3 months prior to your arrival will result in 100% of the hire charge being forfeited.  You may wish to obtain event insurance to cover this.
The damage deposit seeks to cover damage, breakages or extra cleaning that may be required but is not the extent of the hirers liability should items hired be damaged or be lost in excess of the damage deposit value. Damage deposits will be returned within seven days of departure, minus deductions if applicable, which will be fully itemised. The Hirer is to pay for any costs if there is a shortfall in damage deposit held to cover any damages.
Cheques should be made payable to ‘’Beau and Bell Tent Hire Limited’’.
Beau and Bell Tent Hire Limited invoices are for payment as per the terms stated.
You agree that email and other electronic communications can be used as a long- distance means of communication and acknowledge that all contracts, notices, information and other communications that we provide to you electronically comply with any legal requirement that such communications be in writing. is only intended for use by customers resident in England, Wales, Scotland and Northern Ireland (the United Kingdom).
We may accept your order if you are resident in the European Economic Area (EEA), subject to reserving a right to amend the specifications or standards of the Services offered on the Website and/or the Conditions or to refuse to accept an order for Services from you, if it will put an excessive strain on our business or if we have an objective reason for doing so. If we accept your order, you will be liable to pay for all and any additional costs that we incur in order to facilitate your order. You will have an opportunity to cancel your order in case the additional costs are not acceptable.
(a)The Hire charges are based on the assumption that the site is a flat level firm ground with easy access for motor transport, and that no drains, cables or other services are buried beneath the surface or otherwise concealed. The Hire charges do not include any making good or repairing of damage to the site which may be charged to the hirer by the company in addition to the hire charge. If the Hirer or the Hirer’s agent fail to sign any CAT Scan agreement provided to the Hirer by The Company, the Hirer agrees that The Company may charge to make its own investigations to ensure the safety of the Company’s crew, the Hirer and the Hirer’s guests.
(b) The Hirer is required to provide the Company with either a plan showing the position in which the tents and / or equipment are to be erected or should have a representative on the site for that purpose. In the absence of a plan showing the position in which the tents or equipment are to be erected the Company will erect the tents or equipment where they deem appropriate and shall be deemed to have completed the contract.
(c)The Hirer should never presume that any other equipment is included in the Hire other than what is stated in the Company’s booking forms and / or invoice
(d) The Hirer is required to select a site that is not susceptible to bogginess or has poor drainage or be impervious or too solid for poles, posts, pegs to be passed through in the set up of tents and tipi’s. Any flooding caused is the responsibility of the Hirer.
(e) The Hirer must ensure that any obstructions to the site are removed before the Company arrives. This includes plants, shrubs, trees, vehicles and other materials. The Company reserves the right to apply a discretionary surcharge if obstructions prevent work from commencing.
(f)The Hirer must consider and is responsible for making suitable arrangements for access by people with disabilities and emergency services
(g) If on arrival to site the carry from point of parking to point of erection is found to be greater than 20 metres a surcharge may be applied.
(h) Appropriate provision of parking must be supplied and all parking costs (if any), must be paid for by the Hirer in advance of The Company arriving on site.
The Company will use its best endeavours to supply the hirer with the equipment ordered but where this is not possible the company will notify the Hirer as soon as possible with any alterations to the design and specifications of the equipment and where alteration is, in the opinion of the Company fundamental, the Hirer may terminate this contract by giving written notice to the company within 7 days of notification of the changes and any deposit paid will be refunded.
The Hire Charge is based on the assumption that the Hirer provides a firm and level site of turf (or some other material not impervious to stakes and able to absorb rainwater) and is served by a firm access road adjacent to the site with adequate hard-standing for commercial vehicles, is free from flooding, trees and overhead obstruction. If this is not the case or if the Hirer wishes the Company to erect the Equipment in a different position on the site to the one indicated by the Hirer to the Company at the time of booking and in either event the costs to the Company are subsequently increased by reason of increase in labour costs or any other factor the Company may increase the price in accordance with the Company’s published price list and hourly labour rates then in force.
(a) Payments must be made in accordance with the terms stated in the Company’s quotation. Should settlement not be made by the Hire date then interest will be charged at 8% per annum.
When the Hirer books, they must pay an agreed deposit outlined in these terms and conditions as non refundable for the event and date booked. At least 3 months before the event the Hirer must pay the full balance amounting to the total Hire Charge and all disbursements, delivery costs, damage deposits  and all other documented costs agreed, these payments are then non refundable in the event of cancellation.
When the Hirer books, we will send a booking confirmation. Mistakes can happen, so if any price on the booking confirmation or the Company’s booking systems is obviously wrong, a booking made based on that price won’t be valid, the Company can cancel it and make amendments so that the correct price is stated.
If the Hire Charge price changes from the date of booking because of movement in inflation, relevant exchange rates, taxes or fees charged by someone else including the venue, the Company can charge the Hirer that increase.
The prevailing rate of VAT will be used when payments are made from time to time.
(b) Changes in the cost of the following (but not relating to postponements or cancellations under clause 18 ‘Cancellations’ below) mean that the price of your hire may change after you have booked, however, there will be no change 28 days prior to commencement of the hire:
The price of transportation resulting from the cost of fuel or other power sources;
The level of VAT, taxes or fees applicable to the hire imposed by third parties not directly involved with the hire;
Increases in the rate of inflation
You may be charged for the amount of any increase in accordance with this clause.  However, if this means that you have to pay an increase of more than 8% of the total price of your confirmed hire (excluding any insurance premiums, amendment charges and/or additional services ) you will have the option of (i) accepting the price increase and pay the requested amount (ii) cancelling your booking and receiving a full refund of all monies paid to us, except for any insurance premiums and any amendment charges and/or additional services which do not form part of your booking. Should you decide to cancel for this reason, you must exercise your right to do so in writing to within 14 days of the issue date printed on your final invoice.
(a) The Hirer shall during the period of Hire be responsible for the maintenance and safe custody of the Company’s equipment from completion of erection until dismantling.
(b) The Hirer must be satisfied with the equipment before use and should notify the Company of any miscounts, incorrect deliveries or unacceptable equipment before use.
(c) The Hirer shall leave the Equipment in a clean and tidy state, as it was from completion of erection, otherwise a reasonable surcharge will be applied for cleaning if it is not and will be deducted from the damage deposit and / or charged directly to the Hirer.
7.1. Risk of loss, damage and use of and the Equipment passes to the Hirer when the Equipment leaves the Company’s possession or control and remains with the Hirer until the Equipment is returned to the Company’s physical possession and control. This shall apply notwithstanding the termination of a Booking or the expiration of the Hire Period.
7.2. Ownership of the Equipment remains the Company’s at all times. The Hirer has no right, title or interest in the Equipment except that the Equipment is hired to the Hirer.
7.3. The Hirer must pay a damage deposit per tent.  These are refundable with no damage and are only associated with the Company’s equipment.  The damage deposit seeks to cover damage, breakages or extra cleaning that may be required but is not the extent of the hirers liability should items hired be damaged or be lost in excess of the damage deposit value. Damage deposits will be returned within seven days of departure, minus deductions if applicable, which will be fully itemised. The Hirer is to pay for any costs if there is a shortfall in damage deposit held to cover any damages.  For the avoidance of doubt responsibility for the insurance of the Site Location is the Hirer’s. Please note that Damage Deposits are NOT an insurance policy. They do not cover event cancellation, public or employer liability or any other liability, other than accidental damage to the tents. The Hirer remains responsible for all loss and damage, resulting from negligence, legal liability or any Third Party Equipment.The Hirer shall be responsible throughout the Period of Hire for the maintenance and safe custody of the Equipment.

The Hirer must be satisfied with the Equipment before use and should notify the Company of any incorrect deliveries or unacceptable equipment before use and before the Company leaves the site.  The Hirer shall at its own expense insure Equipment with an insurance company of repute against all loss or damage (whether or not the Hirer’s or the Company’s fault) in an amount equal to its replacement cost new and against liability for any continuing Hire Charges until earlier of: return of Equipment to the Company in good working order and condition (fair wear and tear excepted) or if not capable of economic repair its replacement with equivalent new equipment or receipt by the Company of payment in full of its replacement cost new and all other sums due hereunder.

The Hirer hereby irrevocably authorises the Company in name and on behalf of the Hirer to make any claims under the insurance in respect of loss of or damage to Equipment, to settle or compromise such claims and to receive and give good discharge to insurers for any moneys payable. The Hirer shall not do or allow to be done any act or thing whereby insurance of Equipment may be invalidated.

If Equipment is lost or damaged, the Hirer shall notify the Company immediately, assist in making appropriate claims under such insurance and not without the Company’s consent settle or compromise any claim.
The Hirer will on request at any time produce to the Company a receipt for current premium and the insurance policy documents in the Hirer’s name and covering all Equipment.

The Company accepts no responsibility for loss or damage to any equipment or materials of the Hirer or any Third Party Equipment, which the Company may agree to store or transport, and any such equipment or materials shall at all times be at the Hirer’s risk.
7.4. For the avoidance of doubt the Hire Charge (as set out in the Booking Form and / or Invoice) does not include making good to any repairs, including cleaning costs incurred by the Company, to tents or the Location caused by the actions or omissions (which need not be negligent) of the Hirer, the Hirers guests or Hirers contractors.
7.5. The risk for any exclusions under the Company’s insurance passes to the Hirer on delivery of the Equipment.
The Hirer is to keep the Equipment on site at all times and not attempt to move the equipment to any other location without the Company’s prior written consent; to keep the Company fully informed of all material matters relating to the Equipment; not to use the equipment for any unlawful purpose ; report the loss or damage arising from fire, theft or vandalism to the police immediately upon discovery and to the Company within 24 hours.
(a) You are permitted to use and the material contained in it only as expressly authorised by us subject to the Conditions and our policies.
(b) The contents of are protected by copyright (including design copyrights), trade mark, patent, database and any other intellectual property rights and similar and you acknowledge that the intellectual property rights in the material and content supplied as part of shall remain with us and our licensors.
(c) You may download the content and any other downloadable material displayed on subject to the condition that the material may only be used for personal non-commercial purposes. Copying or storing the contents of other than for personal use is expressly prohibited.
(d) may provide links to other websites or resources for you to access at your sole discretion and risk. You acknowledge and agree that, as you have chosen to enter the linked website, we are not responsible for the availability of such website or resources, and do not endorse or review, and are not responsible or liable in any way, whether directly or indirectly, for the content or privacy practices of such websites or resources.
(e) We cannot guarantee and cannot be responsible for the security or privacy of and any information provided by you. You must bear the risk associated with the use of the internet. In particular, we will not be liable for any damage or loss caused by a distributed denial-of-service attack, any viruses trojans, worms, logic bombs, keystroke loggers, spyware, adware or other material which is malicious or technologically harmful that may infect your computer, peripheral computer equipment, computer programs, data or other proprietary material as a result of your use of or you downloading any material posted or promoted on or from any website linked to it.
(f) We will use all reasonable endeavours to carry out our obligations within a reasonable period of time but will not be liable to you for any loss, costs or expenses arising directly or indirectly from any delays in doing so.
(a) Notwithstanding any other provision in the Conditions, nothing will affect or limit the Hirer’s statutory rights or will limit the Company’s liability for:
– Death or personal injury resulting from the Company’s negligence
– Fraud or fraudulent misrepresentation
– Any matter for which it would be unlawful for the Company to exclude or attempt to exclude our liability
(b) The Services, including those on the website are provided on an ‘as is’ and ‘as available’ basis without any representation or endorsement made and the Company make no warranties or guarantees, whether express or implied, statutory or otherwise (unless otherwise stated in these Conditions or required by law) in relation to the information, materials, content or services found or offered on including but not limited to, implied warranties of non-infringement, compatibility, timeliness, performance, security, accuracy, condition or completeness, or any implied warranty arising from course of dealing or usage or trade custom.
(c) The Company will not be liable if is unavailable at any time and we make no representation or warranty of any kind regarding the availability of or that it will be timely or error free, that defects will be corrected, or that or the server that makes it available are free of viruses or bugs.
(d) The Company will not be liable, in contract or tort (including, without limitation, negligence), or in respect of pre-contract or other representations (other than fraudulent misrepresentations) or otherwise for:
– any economic loss (including without limitation loss of revenues, profits, contracts, business or anticipated savings and any other consequential loss); or
– any loss of goodwill or reputation; or
– any special or indirect loss; or
– any loss of data; or
– wasted management or office time; or
any other loss or damage of any kind suffered or incurred arising out of or in connection with the provision of any matter under the Conditions and/or the Contract and/or the use of or any aspect related to the Hirer’s purchase of the Services
(e) In the event that the Company fails to fulfil any terms of the hire contract the Company’s liability is limited to refund or cancellation of amounts paid toward the hire charge at the date of cancellation and in no circumstances will the Company be liable for any indirect, special or consequential loss or damage (whether loss of profit or otherwise), costs, expenses or other claim whatsoever which arises out of or in connection with the hire of the equipment, except where liability may not be excluded by law.  The Company’s entire liability under and in connection with the hire contract shall not exceed the amount of the hire charge paid at the date of cancellation, except where liability may not be limited by law.

The Company shall not be liable for damage or loss of any of the equipment.  The Hirers statutory rights are not affected.
The Hire Charge does not include making good any repairs to the Site unless caused by the negligence of the Company’s servants, agents or contractors.
(f) The Hirer agrees to fully indemnify, defend and hold us, and our officers, directors, employees and suppliers, harmless immediately on demand, from and against all claims, including but not limited to losses (including loss of profit, revenue, goodwill or reputation), costs and expenses, including reasonable administrative and legal costs, arising out of any breach of the Conditions by you, or any other liabilities arising out of your use of or any other person accessing using your personal information with your authority.
(g) This clause does not affect your statutory rights nor does it affect your contractual rights.
(a) The Hirer should not enter the equipment whilst the Company is erecting it.
(b) The Hirer should keep any part of the equipment that is a framed structure or a tent or a tipi completely closed and secure while not in use during the period of Hire.
(c) The Hirer should not tamper with the structure or any part of the equipment and in particular not affix or suspend from the equipment any item whatsoever without written consent of the Company.
(d) If any part of the Equipment includes electrical apparatus the Hirer is to provide such power points or supply as may be reasonably required by the Company
(e) The Hirer should not use any lighting, heating, cooking or other gas or electrical appliances of any kind, other than what is provided for and appropriate to use, inside the Company’s tents without the previous consent in writing of the Company.  No cooking or use of gas appliances of any kind should be used inside the Company’s tents and tipis.
(f) The Hirer is responsible for any damage and loss caused to the equipment regardless of culpability, and therefore should the security deposit be insufficient to cover costs incurred by the Company, the Hirer will be liable for all costs associated with this damage.
(g) Any naked flames used on site in proximity to the tent are entirely at the Hirers own risk.
(h)  No animals are allowed inside the Company’s tents, without the previous consent in writing from the Company.
(i) No smoking is allowed inside the Company’s tents.
(j) The Hirer agrees that the Company, its Agents, Officers or Employees, accept no liability for any personal injury or damage to any persons or property suffered during the period of your usage .  Your statutory rights are not affected.
(k) Barbecue equipment or open fires outside are to be placed a minimum of eight feet from the tipi’s or tent and not left unattended whilst in use and are the Hirer’s entire responsibility. 
(l) In certain circumstances, such as the use of private land, The Hirer is responsible for giving notice to or obtaining permits from any authorities who are or may be concerned and must take application where necessary to the Planning Authority, District Surveyor, Police, Fire Brigade and any similar authority or organisation. Any costs incurred in delays or modifications in the work arising from the absence or misrepresentation of all such necessary permissions and permits shall be payable to the Company by the Hirer. Where appropriate obtain a license from the Local Authority. Any requirements under the license must be notified by the Hirer to the Company in writing, at least 28 days prior to erection. Should the Company for any reason be unable to comply with these requirements, then the Contract will become void and the customer advised accordingly and the Contract shall be deemed to have been cancelled by the Client.
(m) The hirer will be responsible for any additional costs incurred to the company as a result of any booked equipment not being able to be erected/laid due to incorrect measurements, varying height levels or undisclosed site complications of which the company were not informed in writing.
(n) The hirer will be responsible for any costs incurred by the company due to changes being requested once the erecting of tents has begun.
(o) The hirer is to oversee all Third Party Suppliers bringing their equipment into or around the tents and to ensure no equipment is placed within 5 feet of the tent canvas (inside or outside) either by the Third Party Suppliers or the Hirer.
All equipment remains at all times the property of the Company.  The Hirer may not sub-hire or part with possession of the equipment or any part of it and may not allow any lien or encumbrance to be created over the equipment.
The Company will not be responsible for and the Hirer will indemnify the Company against all claims for the injury to persons or loss or damage to property howsoever caused unless it be proved that such injury or damage was caused by negligence of the Company.- see reference to full indemnity wording above
The Company normally provides labour for the erection and dismantling and the cost thereof is included in the Hire charges. Only in exceptional circumstances and by special arrangement will the Company allow the Hirer to erect and/or dismantle the Company’s property.  In these exceptional circumstances The Hirer agrees that the Company, its Agents, Officers or Employees, accept no liability for any personal injury or damage to any persons or property suffered from erecting and / or dismantling the Company’s property.
The Hire charges do not include attendance by the Company’s workforce, employed or sub-contracted, except during the actual processes of erecting and dismantling the tent and tipi’s.
1. Force Majeure Event means any circumstance not within a party’s reasonable control including, without limitation:
acts of God, flood, drought, earthquake or other natural disaster;
epidemic or pandemic;
terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations;
nuclear, chemical or biological contamination or sonic boom;
any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or failing to grant a necessary licence or consent;
collapse of buildings, fire, explosion or accident;
any labour or trade dispute, strikes, industrial action or lockouts;
non-performance by suppliers or subcontractors and
interruption or failure of utility service.
The corresponding obligations of the other party will be suspended, and its time for performance of such obligations extended, to the same extent as those of the Affected Party
The Affected Party shall:
as soon as reasonably practicable after the start of the Force Majeure Event notify the other party [in writing] of the Force Majeure Event, the date on which it started, its likely or potential duration, and the effect of the Force Majeure Event on its ability to perform any of its obligations under the agreement; and
use all reasonable endeavours to mitigate the effect of the Force Majeure Event on the performance of its obligations.
If the Force Majeure Event prevents, hinders or delays the Affected Party’s performance of its obligations the party not affected by the Force Majeure Event may terminate this agreement by giving written notice to the Affected Party but be bound by the cancellation terms in Clause 18 ‘CANCELLATION’.
This contract will be governed by the laws of England and Wales and the exclusive jurisdiction of the Courts of England and Wales.
Should the Hirer wish to terminate the contract then the following compensation rates will be charged to the Hirer by the Company.
100% of the Hire price for notice less than 3 month prior to the Hire period.
25% of the Hire price for notice more than 3 months prior to the Hire period.
In the event of legislation restricting movement of people and implementation of social distancing measures, specifically concerned with the event date, the following cancellation policy will be in place. Complete cancellation of the event – the 25% deposit will be lost.  Re-arranging of the event to an available new date (permitted once), subject to availability, within the same year as booked – no loss of deposit – but a £20 charge per tent will apply.  Re-arranging of the event to an available date the following year, subject to availability – 50% of the 25% deposit lost (this will need to be replenished within 90 days of the rearranged date being confirmed unless otherwise agreed with the Company) and 50% of the 25% deposit carried forward to new date.  
The Company reserves the right to amend their website and terms and conditions at any time, without prior notice, the Hirers obligations not being limited to the above.
The contract will be terminated in the event of non-payment, or if there is a breach of the terms and conditions.
If any clause is deemed invalid it will not affect the rest of the terms and conditions.
This contract constitutes the entire agreement between the Company and the Hirer.  No verbal representations or arrangements are recognised by the Company.
Nothing in this agreement shall exclude or in any way limit:
(a) either party’s liability for death or personal injury caused by its own negligence;
(b) either party’s liability for fraud or fraudulent misrepresentation; or
(c) any other liability which cannot be excluded by law.
This agreement sets forth the full extent of the Company’s obligations and liabilities in respect of the equipment and its hiring to the Hirer. In particular, there are no conditions, warranties or other terms, express or implied, including as to quality, fitness for a particular purpose or any other kind whatsoever, that are binding on the Company except as specifically stated in this agreement. Any condition, warranty or other term concerning the equipment which might otherwise be implied into or incorporated within this agreement, whether by statute, common law or otherwise, is expressly excluded
A booking may only be deemed valid once the Hirer is in receipt of a booking confirmation from the Company. The Company will provide a booking confirmation subject to availability and on receipt of a fully completed booking form and / or invoice with a deposit from the Hirer. Should the Company not have availability then the deposit will be returned to the Hirer.