Hiring a giant tipi can be a fantastic way to create a memorable wedding or event reception. However, before you choose your structure and confirm your booking, it’s important to make sure your chosen venue is suitable.
Asking the right questions early can prevent practical problems later. Here are some of the key things to discuss with your venue before booking a tipi.
How much space is available?
Start by finding out exactly how much suitable space the venue has available for your tipi. Remember that you need to consider more than the footprint of the structure itself. Your event may also require space for catering, toilets, parking and other facilities.
Your tipi hire company can advise on the space required for the particular structure and configuration you’re considering, so it’s worth discussing your guest numbers and plans with them before making a final decision.
Is the ground suitable?
Ask the venue about the condition and type of ground where the tipi will be installed. Relatively level, accessible ground is generally preferable, but your supplier can advise whether the proposed site is suitable.
It’s also important to mention any potential issues such as slopes, particularly soft ground or difficult access.
Can the installation team access the site?
A tipi needs to be delivered and installed, so vehicle access is an important consideration.
Ask the venue:
- Where can the installation team enter the site?
- Is there sufficient access for delivery vehicles?
- Are there any narrow gates or restricted areas?
- Are there particular arrival or departure times?
- Will other events or activities affect access?
Your hire company will need enough time and space to safely install the structure.
What power is available?
Find out whether the venue provides an electricity supply and where it is located. Your requirements will depend on your plans for lighting, catering, entertainment and other equipment.
If the venue doesn’t have an appropriate supply, speak to your event suppliers about alternative arrangements. It’s much easier to resolve power requirements before the event than on the day itself.
What are the rules around catering and entertainment?
Some venues have restrictions on external caterers, alcohol, amplified music or entertainment. Ask whether you’re free to choose your own suppliers or whether the venue has preferred or exclusive providers.
If you’re planning a live band or DJ, check whether there are any noise restrictions or curfews that could affect your evening reception.
Are there any restrictions on the structure?
Finally, check whether the venue has any rules regarding temporary structures, installation methods, lighting, furnishings or event duration. It’s worth having these conversations before booking rather than discovering restrictions later.
Plan ahead for a smoother event
A tipi can transform an outdoor venue into a beautiful reception space, but successful planning starts with checking that the site is suitable.
By discussing space, access, ground conditions, power, catering, entertainment and venue rules early, you can give your tipi hire company the information they need to help create the right setup for your celebration.